Date: Tuesday, August 18, 2015 at 9:13 AM
To: Nicole Kemp <firstname.lastname@example.org>
Subject: Welcome Back to the School of Music- Copy
I’m so pleased to welcome you all back to Swope for another great semester – it gets incredibly quiet in Swope without you all and the administration, faculty, staff, and I are ready for you to fill our halls again. I hope your summer has been a great one! As we get ready for the semester I urge you to take a few minutes to get organized – it’s always a little busy here and it’s easy for information to get missed or lost, so do your best to stay on top of your responsibilities. Remember that I’m here to help you however I can, but of course these next few weeks will be a bit busy with email and it may take me a day or two to respond to email in some cases. My office door will be open for walk-in appointments, but it’s best if you book an appointment with me when you need assistance (nicolelynnkemp.youcanbook.me)
As always, I’ve put together a giant list of announcements and reminders. Even if you think you know what you’re doing it would be a good idea to save this email; bookmark it somewhere so that you can reference it as you need it.
Check your myWCU account to verify that you know who your faculty advisor is. You’ll need to meet with your faculty advisor before you can schedule your courses for the next semester. If you are a junior MUE major you should now be assigned a MUE advisor. If you’re unsure about your faculty advisor or need a switch for any reason, let me know.
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Dean – Dr. Timothy Blair
Associate Dean – Mr. Jon Esser email@example.com(Mr. Esser is new this semester, be sure to stop by the main office and say hello!)
Business Manager – Stacie Kranzley firstname.lastname@example.org
Department Chairs – Dr. Chris Hanning (Applied Music) email@example.com – on sabaatical this fall – see Dr. Emily Bullock firstname.lastname@example.org, Dr. Kimberly Reighley email@example.com, and Dr. Patricia Powell firstname.lastname@example.org in his absence; Dr. Bryan Burton (Music Education) email@example.com; Dr. Robert Maggio (Theory, History, and Composition) firstname.lastname@example.org
Front Desk – Robin Powell email@example.com
Lockers, Programs, Instruments – vacant – for now, stop by the main office with these questions until the position has been filled
AV Recording Engineer – Bob Rust RRust@wcupa.edu
Digital Content Specialist – Seth Birch, firstname.lastname@example.org
Mentoring Program Meet and Greet – 8/24, 7:30pm, Swope 320: for all new students and SOM Mentors
All School Meeting – 9/3, 11:00am, Madeleine Wing Adler Theatre: All School of Music Majors not student teaching should attend this session – you’ll hear from the administration and staff about general announcements and information you’ll need for the upcoming year. Attendance is mandatory.
Group Advising Sessions – 9/17, 11:00am, locations listed below: You’ll meet with faculty advisors in your major who will give out general advising information to help you prepare for the upcoming scheduling process and to help you with setting academic goals. Attendance is mandatory.
Music Performance: Instrument – SMB 220
Music Performance: Keyboard – SMB 208
Music Performance: Voice – SMB 225
Music Performance: Jazz – SMB 210
Music Ed: pre-methods – MWAT
Music Ed: entering methods I within next year – SMB 141
Music Ed: entering methods II or student teaching within next year – SMB 320
Theory and Composition: SMB 303
Elective Studies: SMB 304
Music Therapy Interest Session: SMB 310
Fall Semester Begins: Monday, 8/24
Labor Day: Monday, 9/7 (no class)
Add/Drop Period: 8/24-8/31
Fall Break: 10/5-6 (no class)
Deadline for Course Withdraw, NG, Audit Request, Pass/Fail Request: Friday, 10/23
Final Exams: 12/8-12/12
Undergraduate Commencement: Sunday, 12/13
Graduate Commencement: Monday, 12/14
Confirm your Fall Schedule—The courses displayed in your MyWCU account are the classes you are registered for and will be graded on at the end of the semester. Make sure you are attending the correct classes. Double check your schedule against the curriculum guides and make sure you have lessons, ensembles, and all required courses scheduled. Let me know if you have a concern with your schedule. If your schedule does not appear in your account, your classes have been dropped due to non-payment. You will need to contact the Bursar’s Office (http://www.wcupa.edu/_information/afa/Fiscal/Bursar/) ASAP to make payment on your account. After your account has been cleared, you will be able to rebuild your schedule. However, you may not necessarily be able to register for the same courses you were previously registered for.
Drop/Add—The last day to drop or add courses on myWCU is Monday, August 31. If you need assistance with this process please talk to your faculty advisor or me. Most University offices are not open on Saturday or Sunday, so I would recommend finalizing your schedule by Friday at 2:00 PM in case you need assistance. The last day to withdraw, finalize NGs, or submit for Pass/Fail is Friday, October 23.
Studio Hour—Every Thursday at 11:00 am you are to meet with your lesson professor for Studio Hour. Your professor will let you know your room assignment.
Private Lesson Instruction—Be sure to contact your private lesson instructor to determine a lesson time each week. Remember to leave time beforehand to warm up and afterwards to pack up.
Recital Credit—Fall semester recital information can be found in the online calendar (http://wcupa.edu/cvpa/eventsCalendar.aspx). We’ve indicated the type of recital credit being granted for each recital. There are plenty of opportunities to complete your recital credit (2 faculty, 2 student, 2 ensemble and 2 of your choice). If you know you are going to have a problem completing a particular recital requirement (e.g. Monday night class), you need to see me by Monday, August 31 so we can discuss your situation. Recital attendance is tracked by signing into each recital. You’ll receive periodic emails verifying that we’ve tracked your attendance from me. As you complete your recital attendance requirements they will be listed on your Degree Progress Report under Milestones.
This semester our university IT department restructured how the recital attendance milestones will be tracked on your Degree Progress Report and so in the next few weeks your accounts will all be updated to be current before we start our fall events. If you’ve emailed me with questions about your recital attendance I have those questions on file and will make sure your Degree Progress Report Milestones are updated.
Clearances (Music Education)— remember that you do need to have clearances on file in order to participate in your field courses – if you are enrolled in any music education course this fall that will require field experiences, your clearances need to be on file by the third day of the semester – field classes will be dropped off of your schedule the fourth day of the semester if your clearances are not on file. They should be scanned using the AX system. Please talk with Dr. Burton or Professor Guerriero if you have questions or concerns about your clearances.
Academic Resources and Tutoring—We have several academic and tutoring resources available for you. We have a tutoring center on campus (LARC), but we also have tutors available within Swope. I’ll get all of our tutor contact information out to you within the next few weeks.
SOM Honors Convocation—Sunday, October 18, 3PM in Asplundh – Ensemble Recital Credit will be offered.
Fall 2015—If you are graduating this fall and need a double-check to ensure you’ve completed all of your requirements, stop by and see me before Monday, August 31.
Spring/Summer 2015—If you plan on graduating in Spring or Summer 2016, please stop by my office so that we can verify that your requirements are on track for completion. The deadline to apply for spring and summer graduation is December 31.
BUILDING AND OTHER INFORMATION
Lockers—Most of you should already have a locker, but for whatever reason if you need a locker please stop down to the main office and see Matt. We are currently only checking out 1 locker to music majors beginning Monday, August 24th. Non-music majors can check out a locker beginning Tuesday, Sept. 1st. Music majors can sign out a second locker beginning Monday, September 14th. Students will not be able to switch or swap lockers with other students lockers until the end of the semester – you must retain the lockers you originally signed out.
Instrument Rental—If you need to rent an instrument you may do so ONLY at the Instrument Rental Office on the first floor. The Instrument Rental Office has open hours – check the rental office for updated hours.
Practice Rooms—Access to the practice rooms has been pre-programmed for all music majors and will be active as of the first day of the semester. If you find you cannot access the practice rooms, e-mail Matt Miller (email@example.com) your name, student ID, and which kinds of rooms you need access to. Remember you can only have percussion or piano major practice room access if you are taking private lessons with them.
Musician Referral List—we often get calls and emails asking for students to perform or teach lessons – if you would like for your name to be given out to those requests or if you are already on the list and would like to be removed, please sign up to be on our Musician Referral List http://www.wcupa.edu/CVPA/music/forms/referral.aspx
Concert Photography – Photographers will be present at a number of performances this year. Be sure to like the College of Visual and Performing Arts on Facebook (fb.com/wcucvpa) and follow on Instagram and Twitter @wcucvpa to view photos as they are posted.
Undergraduate Program Counselor
West Chester University | College of Visual and Performing Arts
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